How to evaluate Requirements Management Tools & Softwares | Complete Checklist

How to evaluate Requirements Management Tools & Softwares | Complete Checklist

What is Requirements Management?

According to Ian Sommerville, “Requirements management is managing changing requirements during the requirements engineering process and system development.”

In other words, requirement management is collecting, analyzing, refining, and prioritizing all the products or requirements, in the development phase. 

The major purpose of requirement management is to ensure clear, concise, and error-free requirements to the engineering team so that they can make sure to detect errors in the system and potentially reduce the project cost as well as risk. 

What is a Requirements Management Tool?

The requirements management tool is a tool that acts as a repository for the development teams of the product. It ensures that all the teams are on the same page with the requirements as they move further and start to evaluate where they stand at a given point of time in the process. 

Requirement management tools help the development teams by enhancing their speed of delivery, reducing the cost of production, and improving productivity as they capture everything from fundamental knowledge to real-time regulatory compliance standards. 

Evaluating the Hidden Benefits of Modern ALM Tools:

Most modern ALM platforms will come with a complete application lifecycle management stage suite. So, what really comes next  is evaluating the real hidden benefits that differentiate a good ALM tool from a great one, which are:

  • Easy to use User Interface – Just imagine the impact that an easy-to-use interface can have. First, it will make it easy for you and your team to implement the tool and use it on a daily basis (plus have new members joining later adapt the tool) A faster learning curve and implementation are just the beginning of the great time savings they will have throughout their projects. There’s simply no need to slow your team, project deliveries, and efficiency down by sticking to bad interface products.
  • Flexible Licensing – Great ALM Tools give your team (and company) the flexibility to use On-Premise Vs Cloud Licensing. If you’re a company within the Aerospace, Medical Device, and Banking Industries, having an On-Premise, connected to Windows servers is sometimes overlooked and can offer numerous benefits.
  • Affordable Pricing– Let’s be real here, unless you’re one of the folks coming from Airbus with unlimited project budgets, you might have to keep your project(s) within a budget. A great ALM tool won’t have to break the bank, instead help you achieve your goal of maintaining your project within budget.

Complete checklist for selecting the right RM tool:

In order to enhance your team’s performance, using a requirement management tool is a great idea. There are a plethora of requirements management tools in the market. Hence, it becomes tricky to choose a tool that would suit your needs the best.

There are certain things that an ideal requirement management tool must serve:

Supports different methodologies – It is important for a requirement management tool to be flexible enough to support different types of software development methodologies. It should be able to adapt and change according to the method of development itself. 

TraceabilityTraceability is an important aspect of any development cycle. Hence, the ability to link functional requirements to test cases and other artifacts is a very important feature of a requirement management tool. 

Collaboration – It is important for the whole team to be on the same page during the development. For this, teams need a reliable tool that ensures 100% collaboration among the members. 

Import/Export Feature – A requirement management tool must have a feature of importing and exporting the requirements from various different platforms like MS Excel, MS Word, and other RM tools. It is important as adding the requirements manually has a higher risk of mistakes. 

Versioning – Also known as version control, is a feature that allows you to manage the changes in the requirements over time. Versioning allows you to completely retrace all the versions of requirements in the project. It is an essential feature for any requirements management tool as it helps the development team keep track of all the changes that are made over time. 

Requirements Baselines – A requirement baseline is a fixed point of reference that is majorly used for comparison purposes during configuration management. The main aim of these descriptions is to provide a basis for defining the changes in the product. 

Security – It is extremely essential for a requirement tool to be safe and secure for an organization. Any sort of loophole can lead to information leaks, which would be a nightmare for any organization. 

Requirement Reusability – Requirements reusability is the process of reusing the requirements that have already been used before in previous projects. This is majorly used by the requirements engineering team to ensure the highest productivity and consistency throughout the project.