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Characteristics of Effective Software Requirements and Software Requirements Specifications (SRS)

Why do projects in heavily regulated industries fail? Many researchers have investigated why systems and software projects fail. The Standish Group conducted research in 2009, which highlights that most reasons projects fail are related to requirements.

That is one of the main reasons why writing good requirements is crucial for project success. Additionally, writing good requirements brings many other benefits across teams.

Characteristics of Effective Software Requirements and Software Requirements Specifications (SRS)

Table of Contents

What is Software Requirements Specification?

A Software Requirement Specification Document (SRS) is an essential document for software development that provides a detailed description of the needs and requirements of a particular project. It outlines the objectives, scope, background information, design details, implementation plan, and other related activities. The SRS document serves as a contract between the customer and developer to ensure that both parties understand the specifications and expectations of the product being developed. Additionally, it helps to reduce risks by ensuring that all stakeholders fully understand what is expected from them during each phase of the project. A well-crafted SRS document should be complete, clear, and concise so that it can easily be understood by both developers and customers alike. Furthermore, having an SRS in place ensures that any changes or updates to the product during development can be easily documented and tracked. This helps to minimize confusion and ensures that the end product meets all of the requirements specified in the document. Overall, an SRS is a critical tool for successful software development projects as it provides a clear framework for success. With proper use, it can help teams achieve quality results with minimal effort.

Characteristics of an Effective Software Requirements Specification Document

According to INCOSE, there is a specific guide for writing great requirements. The characteristics include:

  • Clear – The written requirements must be clear, easy to read, and understandable. Clearly specify the information using affirmative sentences that are to be exchanged between the actors. Every requirement must describe clear success criteria. Try to use simple vocabulary and avoid abbreviations. For example, “The user shall be able to view the Audit Log Report”.
  • Atomic – Each requirement should be treated as a discrete test case. Conjunctions such as and, or, and so on should not be used because they might lead to missing out on requirements. This is particularly crucial since terms like these may cause software developers and testers to overlook requirements. Splitting complicated needs into smaller parts till each one can be tested separately is one way to prevent this from happening.
  • Unambiguous – Unclear, incomplete, or contradictory requirements can lead to errors and rework. To prevent this from happening, requirements should be reviewed by every stakeholder before they are finalized. This will help identify any gaps early on which can then be addressed.
  • Verifiable – Everyone on the development team should have access to the document so that they may reference it as often as required. Because requirements must be clear, team members don’t want more information. They should all be accessible in the SRS document.
  • Necessary – Each requirement must document something that the users really need or something that is required to fulfill a standard or integration need due to the existence of an external interface. Also, it is important for each requirement to have an authorized source.
  • Design Independent – Each requirement must define what is necessary, not how it will be implemented. The requirements must define the characteristics of the system that will be observed externally, not the internal details.
  • Feasible – Each requirement must be technically executable and should be implemented taking into account the budget, deadline, and other restrictions that affect the project. The requirements should reflect the actual state of affairs, including cost, timeline, and technology. They shouldn’t be contingent on future technological advancements.
  • Complete – The requirements document should include enough information for your development team and testers to complete the product and ensure that it fulfills the user’s requirements without bugs.
  • Correct – Requirements specified in the documents should be very precise to avoid any sort of confusion. They must not have any loopholes, ambiguities, subjectivity, superlatives, or comparisons. Hence, In order to write correct requirements, we must obtain correct information and correctly document the information that is gathered.

Rules For The Set Of Correct Requirements

There are certain rules that the requirements must adhere to in order to be called “Correct”.

  • Complete – The requirements document should include enough information for your development team and testers to complete the product and ensure that it fulfills the user’s requirements without bugs.
  • Consistency – Maintain a consistent level of detail. For example, for user requirements, an end-user should be the subject of every sentence. Similarly, for system requirements, a system should be the subject of every sentence.
  • Modifiability – Requirements can change throughout the project lifecycle. The requirements log must be stored and analysis of the impact of changes made thereto on other requirements and project elements should be possible.
  • Prioritization – The requirements must be classified from the viewpoint of importance. Not all the characteristics desired for a system are equally important. For that, it would be helpful to establish a rule to define requirement priorities at the organizational level and adapt it to each project. And work with the users so that they can prioritize the requirements.

Visure Requirements ALM Platform

Visure Requirements ALM Platform is one of the most trusted application lifecycle management platforms that specialize in requirements management for organizations of all sizes across the globe. The major partners of Visure include business-critical and safety-critical companies. The company integrates through the whole Application Lifecycle Management processes including risk management, issue and defect tracking, traceability management, change management, and various other areas like quality analysis, requirements versioning, and powerful reporting.

If you’re looking for a requirements management tool that will help you with both functional and non-functional requirements, check out Visure Requirements. With this platform, you can easily create, manage and track all your project’s requirements in one place.


In order to produce great software, it is important to have a well-written requirements specification. This document outlines the needs of the customer and what the system must do in order to meet their expectations. However, writing good requirements can be challenging. There are many standards and guidelines that must be followed, and there are many different ways to write them depending on the language and tools you use. Visure Requirements ALM Platform offers a course that teaches you how to write effective requirements specifications using best practices and industry standards. The course covers all essential components of a requirements document, from structure to formatting, as well as how to use various languages for writing requirements. It also highlights the characteristics of great requirements so that you can create documents your team will love working with. If you want to learn more about writing effective requirements, try the Requirements Specification Course by Visure Requirements ALM Platform today!

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